Veolia Energie ČR: Public Procurement Monitoring

We built a custom public procurement monitoring tool for Veolia Energie ČR, aggregating tenders from all relevant portals in the Czech Republic.

We save project managers’ time and make their work more efficient.

➤ Dozens of hours saved‍

➤ More than 8,400 public tenders already automatically found and sorted (February–July 2021).

➤ 5 sources connected to the public procurement feed

Problem

In the spring of the previous year, due to the COVID situation, Veolia Energie ČR began focusing more on business opportunities from the public sector, where public procurement is an integral part.

BizMachine Solution Description

✔ Connect relevant sources

Collect data from portals where public tenders appear: Věstník veřejných zakázek (Public Procurement Bulletin), NEN, Portál dodavatele, ePoptávka, and the Agrofert Promitea portal — and only add additional sources that bring genuinely new relevant information.

✔ Monitor all published public tenders

Across all connected portals, BizMachine monitors all published tenders regardless of their sector. It then searches these tenders for those suitable for Veolia based on defined keywords.

✔ Verify the value of each source through iterations

Implement the solution gradually in iterations to make the contribution of each source apparent:

• First, test searching the Public Procurement Bulletin — the primary source — based on provided keywords.
• Fine-tune the relevance of found public tenders for the client’s business = review tenders identified by BizMachine based on keywords, remove systematically irrelevant ones.
• Review results and found public tenders with the client and adjust the keyword set as needed.
• Repeat this process for additional portals. Verify whether an added source brings new relevant potential tenders.

✔ Only relevant tenders in one place

Aggregate relevant tenders for Veolia in one location — currently a Google Sheet.

✔ Sort clearly by date

Sort data by most recently published tenders across all source portals.

✔ Update data every business day early in the morning

Result

Veolia receives an automated list of business-relevant public tenders in a single spreadsheet. It’s built precisely to Veolia’s requirements, custom-tailored to the needs of their sales team.

Advantages of BizMachine’s Solution

➤ Clarity

All information is in one spreadsheet accessible to all team members, sorted by most recently published (by date). Tenders already published with a winner are additionally color-coded.

➤ Timeliness

Data is updated every business day morning, with tenders published the previous business day added to the list.

➤ Efficiency

All relevant public tenders are available in one place without complex searching across multiple portals.

➤ Speed

An overview of Veolia-relevant tenders in seconds. No tender escapes Veolia’s attention. Saved time can be spent evaluating whether to pursue a tender, rather than identifying them.

➤ Comprehensiveness

Data is pulled from all relevant portals where new public tenders appear. Veolia influenced the selection of relevant tenders through keyword definitions, and BizMachine’s proactive suggestions of additional parameters and signals — based on common traits of tenders Veolia marked as interesting — also played a role.

In Our Clients’ Words:

"Working with BizMachine significantly streamlined our work because we have all the data organized and clearly structured for exactly the segment we need to see. We started practically from scratch, and yet everything was ready within five months. Moreover, we never had to deal with any scheduling issues on BizMachine’s side. Whenever we needed to address any request or change, they handled it urgently and immediately. Which, for me, is the most important factor in a partnership."

Vladimír Hanák - Deputy Commercial Director, Business Development CZ
Veolia Energie ČR Group

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"I see data as an important tool for work. Two things came together for us at the same time: a greater focus on public procurement driven by changes COVID brought to our business, and the implementation of a new CRM where, thanks to Mooza, we integrated useful data from BizMachine. It was then only logical to ask BizMachine whether they could help with the time-consuming search for relevant public tenders. Now I have a daily updated overview of newly published public tenders that are interesting for us. I no longer have to spend hours searching through multiple different portals like before."

Jakub Hřídel - Project Manager, Veolia Energie ČR

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